The PHVA Cycle for Student Characterization integrates planning, execution, verification, and continuous improvement phases to systematize student intake assessment across academic programs. Data flows from initial intake through digital forms (SGOE platform), NEE diagnostics, socioeconomic profiling, and linguistic-cultural assessment, with contingency protocols for climate-related disruptions. This structured approach ensures 100% data completeness, automated non-conformity tracking, and unified digital records by day 10, eliminating duplicate physical files. Teams can fork this diagram to customize questionnaires by program, adapt connectivity solutions for remote zones, and integrate with early-alert dashboards. The architecture demonstrates institutional best practice for equitable student profiling while maintaining data integrity and regulatory compliance.